April Spring Meeting Board Minutes
Board Meeting, April 1, 2023, 1:00 pm
President: Kelly Beaubien, Vice President: Amy Sommer, Treasurer: Sharon Murch, Secretary: Maitlyn Smith, Directors at Large: Rebecca Rett, Zara Wright, Taylor DeBlair, Youth Director: Katie Moseley, Dressage Secretary: Kim Winger
Meeting called to Order at: 1:14 pm
Board Attendance: Sharon, Maitlyn, Rebecca, Zara, Taylor, Katie, and Kim.
Board Absent: Amy will not be here.
Members Present: Steve Sommer, Georgia Palmer, Tyler Smith, Jen Henderson, Monica Krentz
Members through Zoom: Brenda, Tina.
I. Review meeting minutes from previous month
a. All approved via email by board members before meeting and uploaded to the EMAA site.
Treasurer/ Financial Manager Report:
I. Account Balance (April 1, 2023) = $32,652.76
II. Pending Transactions
a. Deposits = memberships through PayPal $96.42
b. Payments = $175 (Webmaster) + $150 (Financial Mgr.)
III. Uncashed Checks = $200 (memorial donation for Kevin) + $500 (ICF additional annual deposit)
IV. Office fee was increased from $5 to $10
Parking at Mason
No parking anywhere but at the campsites or outside of the fence.
You are allowed 2 vehicles per camping slot.
Friday and Sunday there is a short leeway time to unpack and pack up
We will post on Facebook and place this information on the newsletter/meeting minutes
There needs to be cones to stop traffic from driving past the main entrance of the arena.
Showmanship Friday night we will be adding a novice combo for dressage.
More info will be put into the newsletter
Allows for new levels to move up into.
There will be 3 levels of sponsorship opportunity posted on website
Bay - single class or one class for all shows
Chestnut - end of year high pint award only 5 available
Celebration - goes towards cost of banquet - Get 2 bay sponsorships with this as well.
Youth Facebook Page
Place to express thoughts for kids and sell clothes/saddles only for the youth.
Possibly doing $250 - $500
Looking for feedback to get this going.
Banquet Award Pick Up
Someone must pick it up and we will no longer be saving them or mailing them. They will be donated back to EMAA.
Prizes will be distributed in a table style one for 1st one for 2nd
Banquet is November 4th
All prizes have been purchased for the year.
How did you hear about the meeting?
Responses were: Email, a friend, Facebook, and a board member.
Show Office Manager Report:
All forms are uploaded to the website.
Versatility forms were passed out to members present.
Youth Director Report:
Judges- Amy – None
Show Bill- Rebecca – Posted online
Ribbons- Mattie – None
Dressage- Kim – See President's report.
Points- Kim/ Rebecca – None
Suggestion Box- Kelly - Now will be emailed to Kelly
Camping- Zara – Reservations mandatory to camp, Locked boxes are still happening, Saturday before the show reservations will close, 1st come 1st serve. Map will be posted similar to the stall chart.
Banquet- Zara/ Kelly - See President's report.
Sponsorships- Taylor – See President's report.
See the President's report.
Tyler Dropped all of the EMAA dressage equipment and gates off at Kelly's Farm during the meeting.
Adjournment: @ 1:53 pm
Zara Made a motion to adjourn
Steve Sommer 2nd to adjourn